Queen Elizabeth Scholars Privacy Statement

The Queen Elizabeth Scholars (QES) program is committed to respecting your personal privacy and to protecting the personal information that you provide when you become a member, download resources, or access the website at www.queenelizabethscholars.ca (the “Website”).

What is Personal Information?

Information such as a name, a home address, an Internet Protocol (IP) address, a telephone number, or an e-mail address is considered to be personal information because it can identify a specific person.

Collection and Use

The personal information that you voluntarily provide to QES is protected by our Privacy Statement. Depending on the nature of the transaction, QES generally collects your name, address (post and electronic) and telephone number. QES may collect demographic information such as your date of birth, gender, and language preference for marketing and fundraising purposes; however, this information will not identify any individual.

Transfers and Disclosure

Your personal information is not shared, sold, rented, traded, or otherwise disclosed to any outside third party except with your consent or where authorized and or requested by the law. QES uses software programs to ensure the security of the Website from unauthorized persons attempting to upload or change information, or to otherwise cause damage. This software collects the Internet Protocol (IP) address and the internet service provider of the computer that has contacted the Website, as well as the date and time of the visit and the pages visited; however this information will not be linked to a specific individual unless an attempt to damage the Website has been detected.

In addition, QES uses external services and suppliers to assist with various functions such as emailing newsletters and providing online surveys. Please know that QES uses only those organizations that are committed to protecting your personal information.

In some cases, RHF may link to third party websites. QES encourages you to read the privacy statements of each third-party website and service before providing any personally identifiable information to its operators. Some of these third parties may share or sell the information that they collect from you. QES is not responsible for the privacy practices of third parties. If you choose to visit or use any third-party products, websites, or services, including those offered by our third party service providers or other partners, please be aware that this Privacy Statement will not apply to your activities or any information you disclose while using third-party products or services or otherwise interacting with any third parties.

What are Web Analytics and how does QES use them?

Web analytics can be described as the collection, analysis, measurement and reporting of data about Web traffic and user visits for purposes of understanding and optimizing web usage.

Web analytic tools operate through the collection of information to record a visitor’s online interactions with one or more web pages. That information includes, for example, the Internet Protocol address assigned by an Internet Service provider to the visitor’s computer. QES uses web analytics to obtain information about visitors to our Website to better meet the needs of Website visitors and to assist in delivering effective online services.

IP addresses captured though our Web Analytics tool (Google Analytics) are safeguarded through the activation of the third-party anonymization feature, whereby we de-personalize the IP address. You may opt out of Google’s personalized advertising by visiting Ads Settings. You may opt out of other third-party vendor’s use of cookies for personalized advertising by visiting their website, and/or by visiting http://youradchoices.ca/choices/.

QES will not share, sell, rent or trade your personal information to others. QES may compile and provide aggregate statistics about on-line visitors within public documents (e.g. Annual Report), but these statistics will not include any personally identifying information.

Cookies

QES, like most large websites, uses cookies to help provide a better service to our users. “Cookies” are a feature of every Internet software browser and are used to collect information anonymously, to track user patterns on a website and are used to establish a user session. This then allows our computers to correctly provide visitors to our Website with the appropriate content. Cookies tell us which pages of our Website are visited and by how many people. The use of cookies is an industry standard.

When you browse through the Website, you do so anonymously. QES does not collect personal information about you unless you voluntarily provide it to us by interacting with the site or submitting an inquiry to us. The usage patterns tracked by cookies remain confidential. We are committed to protecting your privacy and use cookies to improve our service.

Cookies can be enabled or disabled by users however this may limit access to certain areas of our sites. Our cookies will not follow your travels on the World Wide Web.

Retention

Personal information you provide when you become a member, subscribe to the newsletter or download resources is retained by QES only so long as required by law or as is reasonable to fulfill the purposes for which it has been collected.
Internet Protocol (IP) addresses, captured through our standard web logs, will not be retained for more than the maximum retention period (18 months) required by law.

Email Newsletters

When you provide your personal information to receive QES e-bulletin, you are explicitly providing QES consent to also send you promotion and publicity of our events and exhibitions via email marketing. Should you wish to be removed from the list, you must either unsubscribe yourself, or send a reply email stating your wish to be removed from the list at which point QES will no longer contact you via newsletters. Please note that information such as your postal code may be used to extrapolate geographic reports for targeted marketing campaigns, however, the information in these reports will not identify any individuals.

Social Media

Any information that you post on a social media website (Facebook, Twitter, Flickr, Pinterest, etc.) is of public domain. QES has the right to delete any posts that it feels is inappropriate or offensive at any point in time. Please note that by posting on one of our social networking websites, you are voluntarily providing your personal opinion/information, however QES does not currently use that information.
Children

QES does not solicit personal information from children on its website. Visitors under the age of majority are required to obtain parental or guardian consent before visiting the Website or submitting any personal information to QES Website.

Changes in this Privacy Statement

We reserve the right to modify this Privacy Statement at any time. Please visit this page periodically to check our current policy.

Contact Information

You may send comments about this Privacy Statement or requests for more information to:

Rideau Hall Foundation
9 Rideau Gate
Ottawa, Ontario K1M 1M6
CANADA
Telephone: 613-482-2923
Email: info@rhf-frh.ca

 

MT 2021